Site Investigation

Environmental Pricing: Lowest Price & The Race to the Bottom

In the Mid-Atlantic area, there are many good, reputable environmental consulting firms that do honest work and put in the effort to solve the complex situations that we’re often presented with…and given the industrial & manufacturing history here (and geology), they can be challenging, but offering the lowest price is a race to the bottom that often leads to disaster and soured client-consultant relationships.

This is very common in public bidding opportunities (e.g. Request for Proposals), and is not limited to environmental consultants.  The success rate is generally pretty high when going with a lowest price strategy; although many towns, cities, municipalities have the authority to pass on the lowest bid if they deem a respondent to be more qualified or better suited to achieve the desired results…at an acceptable cost.  It also means that they can select the incumbent if the price is right, thus making their selection process that much easier (and truly minimizing the opportunities for other small businesses).  Cardinal Environmental covered this topic in our January blog post “Should Small Businesses Pursue Requests for Proposals?,” but the same principles hold true when local businesses are searching for a reputable environmental consultant to help them through a difficult situation, whether it’s due diligence, an Underground Storage Tank (UST) removal, or Licensed Site Remediation Professional (LSRP) services.

Experienced firms typically understand that communicating a realistic, or probable outcome to a prospective client along with estimated, and realistic projected costs increases the trust-factor, and the perceived value you bring to the table.  Conversely, there are also many firms (experienced and inexperienced) that will provide a low bid or low cost (with too much fine print in their contracts), simply to secure the work.  Unfortunately, a complex Site’s difficulties usually surface over a short time-period leaving the consultant and client scrambling to identify how much more money is needed, how much longer, etc.  This tactic ultimately impacts the public perception of the environmental consulting industry, but does that mean you should always throw out the lowest price?  Probably not.  It means that you should understand the proposed scope of work, prior to signing that contract, which goes back to a familiar theme that we stress at Cardinal Environmental: effective communication.  Understand what you’re paying for and what the expectations are!

At Cardinal Environmental, we have the experience to get you through your remedial situation and provide realistic costs up-front, regardless of the size, or scope.  Additionally, with over two decades in the industry, we have established relationships in the environmental community to get your project on a cost-effective remedial course that meets your long-term goals. For further information on how we can assist you with environmental solutions and/or LSRP services, please don’t hesitate to contact us at tfrancis@cardinalLSRP.com or www.cardinalLSRP.com

Compliance with Remedial Timeframes

The May 2016 deadline for many remedial (investigation) cases has recently passed; however, Persons Responsible for Conducting Remediation (PRCRs) should not put the brakes on forward progress.  Ideally, extensions or other methods of communication were taken prior to the specified date to demonstrate to the NJDEP that action is being taken, or that a timeframe was likely to be missed, but wallowing in defeat never served any purpose (on any level). Regulators and consultants alike understand the complexities when investigating and/or remediating a site, but the easiest course of action is simple communication.  Don’t overthink it.  A phone call, an email, snail mail…take some measures to discuss the matter with the folks in Trenton and keep pressing forward. 

The first step in the process is to retain (or continue to work with) an experienced Licensed Site Remediation Professional (LSRP) to direct the remedial efforts, and right the ship.   The ultimate goal is to avoid direct oversight by the NJDEP, maintain control of your site’s remediation, and keep cleanup costs down. 

As the NJDEP likes to stress:

Site Remediation Costs < Site Remediation Costs + Penalties + Legal Fees

At Cardinal Environmental, we have the experience to get you through your remedial situation, regardless of the size, or scope.  Additionally, with over two decades in the industry, we have established relationships in the environmental community (including the NJDEP) to get your project on a cost-effective remedial course that meets your long-term goals. For further information on how we can assist you with LSRP services, and/or environmental solutions, please don’t hesitate to contact us at tfrancis@cardinalLSRP.com or www.cardinalLSRP.com

Drinking Water Contamination and NJDEP "Immediate Environmental Concern" Protocol

Elevated levels of 1, 2 Dichloroethane (1, 2 DCE) were detected at the Frelinghuysen (NJ) Elementary School recently, resulting in the facility to provide bottled water to students, faculty, and other staff members.  Based on what has been reported, quarterly testing is conducted at the school for Volatile Organic Compounds (VOCs) and a result of 10.5 parts per billion for 1, 2 DCE[1] was identified in January and subsequently reported to the NJDEP. The NJDEP limit is 2 parts per billion. Now, the source of the contamination has yet to be identified, but it is anticipated that the school district will investigate this matter further using their environmental consultant and NJDEP oversight.  For those that are not familiar with the “Immediate Environmental Concern (IEC)” process (which applies here) and timeframes, it is outlined as follows:

 IEC Timeframes: Potable Water  

1.     Call NJDEP (1-877-WARNDEP) or assigned case manager: Immediately

2. Notify impacted property owners, occupants, Township, & Health Departments of analytical results and mitigate (i.e. bottled water): Within 5 Days

3.  Submit IEC Response Action Form, Spreadsheet, Data, etc.: Within 14 Days

4.  Installation of Engineering System Response & Receptor Delineation: Within 60 Days

5.    Submit Engineered System Response Action Report: Within 120 Days

6.    Submit IEC Source Control Report: Within 1 year

(Note: The ATSD has indicated that 1,2 DCE[2] is reasonably anticipated to be a human carcinogen, and commonly used in the production of vinyl chloride which is used to make a variety of plastic and vinyl products including polyvinyl chloride (PVC) pipes, furniture and automobile upholstery, wall coverings, housewares, and automobile parts. It is also used to as a solvent and is added to leaded gasoline to remove lead.) 

Based on first glance, it appears that the school and the NJDEP are on top of the matter, with “protection of human health, safety, and the environment” being paramount.  Additionally, the school will be submitting a report on proposed remedial measures within 30 days. Stay tuned as more information is expected to be released over the next few weeks and months.   

We hope that you find these posts informative, and relatively useful, and your feedback is always welcome. For further information, or for assistance on your next project, please don't hesitate to contact us at tfrancis@cardinallsrp.com, or www.cardinalLSRP.com.

[1] EPA VOC Methods include 1,2 DCE

[2] Agency for Toxic Substances and Disease Registry

1,2 Dichloroethane-March 2011

 

 

Get That Compass out!

I’m not a Boy Scout, Girl Scout, Eagle Scout…or any sort of scout for that matter, but somewhere along the journey I learned how to use a compass.   A skill that has served me well…professionally for nearly 20 years now when working in the field.  It has been particularly useful when conducting due diligence, or completing a soil & groundwater investigation when controls are limited…but in the crowded northeast, those projects where you feel like you’re in the middle of nowhere seem to be limited these days.  Similarly, with so many GPS gadgets available to guide us, you’d think that unless you were a “scout” why would you need an actual compass in your toolbox.  That’s old school…but timeless. 

There has been more than one occasion where the only tool I had at my disposal was a beat up site plan (with barely legible “proposed” soil boring markings), and limited site controls, so for all environmental practitioners, I challenge each of you to spend a few minutes with your staff (senior & junior) and cover the basics including Determining Bearing & Heading, Triangulation, etc.  Put down the GPS unit, get out that site plan, and work through it.   It’s a valuable skill, and one that can be quite beneficial when honing your field judgment skills, and hopefully help to minimize your reliance on the electronics!  

Stay tuned for future posts on various “field” topics in the upcoming weeks…as there are plenty of lessons and unique observations to be shared, which could ultimately make our jobs easier and each of us a little wiser.

We hope that you find these posts informative, and relatively useful, and your feedback is always welcome. For further information, or for assistance on your next project, please don't hesitate to contact us at tfrancis@cardinallsrp.com, or www.cardinalLSRP.com.

Field Investigation Tips Volume IV: Mud

As a continuation of our discussion on Field Investigation Tips, let’s take a look at what’s just around the corner and how to prepare for it: Mud.  Much like our previous topics (Field Investigation Tips Vol. I: Working in the Rain, and Vol. III: Extreme Cold), there are inherent difficulties when working in or around mud, but there are always solutions… you just need to be creative & resourceful. So, in the spirit of keeping things relatively simple, listed below are a few tips (in no particular order) that could be used by environmental practitioners that need to work in the slop.  As always, safety is paramount!  

 ·       Tip #1: Plan ahead! Will the conditions impact the project and/or results? Should you postpone? 

·       Tip #2: Is your Health & Safety Plan (HASP) up to date?  Heed “basic” safety issues including slips / trips / falls; make sure you have that tailgate safety meeting before commencing work; don’t rush.

·       Tip #3: Expect your backhoe, excavator, Geoprobe®, or drill rig to make a real mess.  Talk to your subcontractor about matting down ahead of time…especially for your residential projects!

·       Tip #4: Choose a “dry area” to set-up a work station…if possible.  And keep supplies clean and off the ground (e.g. sample jars, field books, PIDs, etc.).

·       Tip #5: Try to channel water away from the area you need to investigate.  This could be as easy as getting a shovel out, or setting up a temporary berm.  It’s worth the effort.  

And finally….

·       Tip #6: When working in tidal flats, or areas of deep mud, invest in Mudders®.  I haven’t worked in those conditions in several years, but those things are fantastic and worth the investment!  See mudderboot.com for details. 

Stay tuned for future Field Investigation Tips in the upcoming weeks…as there are plenty of lessons to be learned and shared, which could ultimately make our jobs easier and safer! We hope that you find these posts informative, and relatively useful, and your feedback is always welcome. For further information please don't hesitate to contact us at tfrancis@cardinallsrp.com, or www.cardinalLSRP.com.

 

Field Investigation Tips Volume III: Extreme Cold

As the temperature dips into the frigid range on the east coast, and as a continuation of our discussion on Field Investigation Tips, we’ll take a quick look at another salient concern when working in the elements: extreme cold.  Much like our previous topics (Field Investigation Tips Vol. 1: Working in the Rain, and Vol. II: Subsurface Utilities), there are inherent difficulties when required to work in frigid temperatures. My personal cut-off is about 20°F, just based on experience. At that point things start to get interesting and/or more challenging.  So, in the spirit of keeping things relatively simple, listed below are some key tips (in no particular order) that could be used by environmental practitioners working outside this time of year.  As always, safety is paramount!  

Cold Weather Tips:

·  Tip #1: Plan ahead! Can the work be postponed? Plan to have this conversation early on.

·  Tip #2: Is your Health & Safety Plan (HASP) up to date?  Heed “basic” safety issues including slips / trips / falls; make sure you have that tailgate safety meeting before commencing work; don’t rush.

·   Tip #3: Layer up! Also invest in some good coveralls, wool socks, good gloves, under-armor, etc.

·  Tip #4: Purchase hand and foot warmersThis is an inexpensive option, and effective.  Stuff ‘em in your boots and pockets. (note: make sure they’re not outdated or 3 yrs old!).

·   Tip #5: Take safety breaks to warm up in a car, shed, etc.  BUT…keep the heat relatively low as going back and forth from hot to cold is a bad idea!

·   Tip #6: Know the signs of hypothermia and cold stress… and look out for your fellow colleagues and subcontractors working alongside you.

· Tip #7: PIDs & other meters (e.g. DataRams) may not be rated for frigid temperatures, so be sure to check with your supplier in advance.  

· Tip #8: When conducting monitoring well sampling, expect your tubing to freeze, along with an array of other things malfunctioning or freezing…including pumps.   

· Tip #9: Expect your backhoe, excavator, Geoprobe®, or drill rig to have some difficulty in the upper three (3) feet as they need to get through the frost layer.

·  Tip #10: Drink plenty of water!! Cold weather increases your risk of dehydration.

Stay tuned for future Field Investigation Tips in the upcoming weeks…as there are plenty of lessons to be learned and shared, which could ultimately make our jobs easier and safer! We hope that you find these posts informative, and relatively useful, and your feedback is always welcome. For further information please don't hesitate to contact us. tfrancis@cardinallsrp.com , www.cardinalLSRP.com 

Field Investigation Tips Volume II: Subsurface Utilities

As a continuation of our discussion on Field Investigation Tips, we’ll take a quick look at another (incredibly important) concern when conducting a (subsurface) field investigation: buried utilities.  Much like our previous topic (Field Investigation Tips Vol. 1: Working in the Rain), there are inherent difficulties when required to work in “congested” areas where you see mark-out paint all over your investigation area.  But don’t be fooled…buried utilities have a sneaky way of turning up in less obvious areas too. So, in the spirit of keeping things relatively simple, listed below are some key tips (some obvious / some less obvious) that could be used by most practitioners (environmental, geologic, engineering, etc.) to hopefully help avoid common pitfalls when installing borings, wells, test pits, etc.  As always, Safety is paramount for any subsurface investigation.

 Obvious Tips:

·   Tip #1: Get a utility mark-out.  It’s the law in most states.  Don’t rush in.  

·  Tip #2: Hire a private utility mark-out service.  This is an “easy” solution for private properties and highly recommended where you anticipate having subsurface obstructions and/or utilities. GPR services are often worth the extra expense.

·   Tip #3: Schedule to have your locations pre-cleared to a specified depth using a “soft-dig” approach.  Some clients and facilities (e.g. refineries) may require this already, so use this option if warranted.

·   Tip #4: Be prepared to ask your client, site operators, or any other individual if they have specific knowledge of buried utilities, and/or if they have as-builts or other site figures they could supply.  Also have them physically point out where the utility conflicts may be, prior to commencing work.  

·  Tip #5: Make sure your firm is under contract before conducting any intrusive work, and the contract language addresses subsurface utilities.  Also…make sure you’re insured. Really. Get insurance.

·   Tip #6: Maintain a safe distance from all utility mark-outs…generally this means >3ft.  

Less-Obvious Tips:

·  Tip #1: Utility mark-outs may fade or get washed away.  If warranted, be prepared to postpone a project until a new mark-out can be completed.  Also get a new mark-out if your ticket has expired!

·  Tip #2: Be wary of pipe bedding or other common backfill materials when advancing a test pit, borehole, etc.  If encountered, chances are you may on top of, or near, a subsurface utility.  Be prepared to off-set if your location if needed. 

·  Tip #3: After obtaining utility clearance (and not opting to soft dig), pay attention to your drill or geoprobe rig (or excavator) as it approaches the infamous 4ft depth.  This is a common depth where utilities may be located, as it’s generally below the frost line in the Eastern U.S. If the equipment is having difficulty advancing, shaking, or lifting, and boulders, concrete, deleterious material (for example) were not expected, take time to re-evaluate your location…don’t force it. You may be on a utility.  

·   Tip #4: Don’t solely rely on old plans.  They have a tendency of being wrong.   

·  Tip #5: Trust your gut!  If you think something is off, whether it’s a mark-out or plan specifications, don’t hesitate to stop work and get the answers you need and “re-assurances” before commencing work.  People’s lives could be at risk, so avoid making hasty decisions, and don’t let a project schedule or budget dictate your level of safety.  

Stay tuned for future Field Investigation Tips in the upcoming weeks…as there are plenty of lessons to be learned and shared, which could ultimately make our jobs easier and safer! We hope that you find these posts informative, and relatively useful, and your feedback is always welcome. For further information please don't hesitate to contact us at tfrancis@cardinallsrp.com  or www.cardinalLSRP.com

Field Investigation Tips Volume I: Working in the Rain

After getting dumped on with roughly 24” of snow on the East coast, and now a forecast for heavy rains, it’s time to reflect back on prior experiences and the inherent difficulties when required to work in the elements…especially the rain.   For this new series, we’ll present some key tips (some obvious / some less obvious) that could be used by most practitioners (environmental, geologic, engineering, etc.) to hopefully help avoid common pitfalls when working in the field:

 Obvious Tips:

  • Tip#1: Attempt to re-schedule the project.  Make the call. 
  • Tip#2: Invest in good foul-weather gear. This is a no-brainer, but you’d be surprised how many folks skimp out on this “easy” solution.
  • Tip#3: Apply mink oil to waterproof your work boots. Takes about 5 minutes, and should keep your feet dry all day. Re-apply as needed.
  • Tip#4: PIDs & other meters may not be rated for and/or survive inclement weather.  Be prepared to go without them, or postpone your project if they are mission-critical.
  • Tip#5: Heed “basic” safety issues including slips / trips / falls; heavy machinery concerns, etc.

Less-Obvious Tips:

  • Tip#1: Utility mark-outs may fade or get washed away.  If warranted, be prepared to postpone a project until a new mark-out can be completed.  Safety should be paramount.
  • Tip#2: Be wary of false groundwater observations / measurements.  Rain water / surface water cascading down the side of a test pit or down a borehole should be accounted for.
  • Tip#3: Find a way to keep your notes “dry” beforehand.  Nothing is more frustrating than wet paper getting ripped, illegible writing, etc., so be creative.  Waterproof pens & paper? Work under a cover? Identify your options early, and be resourceful. 
  • Tip#4: Barring thunderstorms or lightning, commit to putting in a full day’s work if you elect to work in the rain.  Don’t pull the plug early and then have to re-mobilize to finish up.  Your budget will thank you later.

 

  • Tip#5: Don’t be the person that hides in a shed or vehicle, while others are getting wet.  Get your hands dirty (or wet) and pitch in to get the job done a little quicker. This may mean assisting your colleagues, drillers, or machine operators.  The extra effort will be appreciated, and if you can’t help out in the field…make a coffee run! 

Stay tuned for future discussions on this topic in the upcoming weeks…as there are plenty of lessons to be learned out there, which could ultimately make our jobs easier!   

We hope that you find these posts informative, and relatively useful, and your feedback is always welcome. For further information please don't hesitate to contact us. tfrancis@cardinallsrp.com , www.cardinalLSRP.com